• Working Hours: 0900 to 1745 hrs. from Monday to Friday
    (1.00 PM to 1.45 PM Lunch)
  • Consular Service Hours: 0930 – 1130 hrs.
    (application submission, with appointment only)
    and 1600 – 1645 hrs. (services delivery)

PASSPORTS/SURRENDER CERTIICATE/PCC/EMERGENCY CERTIFICATE
Embassy of India Brussels has recently integrated with the Global Passport Sewa Project (PSP). Therefore, all concerned are kindly requested to apply for the Passport, Police Clearance Certificate(PCC), Emergency Certificate(EC) and Surrender Certificate through the new link.
https://portal3.passportindia.gov.in/Online/index.html

RE-ISSUE OF PASSPORT

Please apply for RE-ISSUE of passport in the following situations:-
(1) When validity of the passport has expired (normally a passport is valid for ten years. For a minor up to 15 years, passport is valid for 5 years).
(2) When the validity of the passport is due to expire within 12 months.
(3) When the pages in the passport have got exhausted.
(4) When there is a change in appearance (with / without turban or with/ without spectacles etc.)
(5) When deletion of Emigration Check Required stamp is needed.
(6) Loss or damage of current passport.

Checklist for submission of application for re-issue of passport

  1. Application form has to be filled online

https://portal3.passportindia.gov.in/Online/index.html

  1.  After filling details online, the application needs to be printed and should be submitted with fee and supporting documents. All columns of the form to be completed in block letters. Signature to be signed (or thumb impression to be affixed) within the box in the first page without touching the lines. In case of elaborate signatures, please furnish specimen signatures on a blank A4 size paper.
  2. Four passport size photographs (size 5.0 cm x 5.0 cm with light background showing front view of face). One of the photos is to be pasted on the first page of the application form. The remaining photographs should be submitted intact (please DO NOT staple the photos or sign over them).

 Current passport is to be shown, in original, at the counter at the time of submission of application and taken back. The Embassy will not retain the original passport of the applicant.
(4) Photocopy of the current passport including photocopy of endorsements, if any, done by Indian Passport Issuing Authorities.
(5) Photocopy of the Residence Permit in Belgium / Luxembourg. Original Resident Permit to be shown at the counter.

(6) Prescribed Fee(As per fee schedule given below)
(7) Old passport (if not submitted at the counter) should be presented for cancellation before issuance of the new passport.Valid visas on the old passport will not be invalidated and an endorsement to this effect will be appended on the new passport.
(8) Prescribed Fee (As per fee schedule given below)

 

Application for Re-issue of passport of Minor Child

  1. Application has to be filled online URL https://portal3.passportindia.gov.in/Online/index.html
  2. Four passport size photographs (size 5.0 cm x 5.0 cm with light background showing front view of face). One of the photos is to be pasted on the first page of the application form. Thumb impression/signature of the child has to be affixed in the application form below the photograph. The remaining photographs should be submitted intact (please DO NOT staple the photos or sign over them).
  3. Photocopy of the current passport including photocopy of endorsements, if any, done by Indian Passport Issuing Authorities. Original passport has to be shown at the counter.
  4. Photocopy of the Residence Permit in Belgium / Luxembourg. Original Resident Permit to be shown at the counter.
  5. Copies of passports of both parents (Originals to be shown at the counter)
  6. Copies of resident permits of both parents (Originals to be shown at the counter)
  7. Joint declaration by the parents (when both are residing in Belgium / Luxembourg) (Kindly download form from website- application forms)
  8. Prescribed Fee (As per fee schedule given below)

Application for a fresh passport for a New born baby
Provided at least one of the parents is an Indian national, a baby born in Belgium / Luxembourg can be registered as an Indian national within one year of the birth of the child. With effect from 1.7.2012, it is mandatory to file an online application for grant of Indian citizenship by descent under Section 4(1) of the Citizenship Act, 1955.
Checklist for submission of application for a fresh passport for a newborn baby born in Belgium / Luxembourg

  1. All columns of the form to be completed in block letters. Thumb impression of the baby to be affixed within the box in the first page without touching the lines or on a blank A4 size paper.Application form has to be filled  online in the portal;

https://portal3.passportindia.gov.in/Online/index.html
After filling details online, the application needs to be printed, remaining fields filled and application submitted with fee and supporting documents.
            (2) Hard copy of the online application (Form-I) for grant of Indian citizenship by    descent under Section 4(1) of the Indian Citizenship Act, 1955. The online form is   available at http://indiancitizenshiponline.nic.in/ under the Foreigners Division page        of the website of the Ministry of Home Affairs, New Delhi. If the application is made             within one year of his / her birth in the prescribed form at the Embassy of India,     Brussels, then the Embassy shall provide the Indian citizenship to the new born           baby. In case the application is made after one year at the Embassy of India,             Brussels, then the application would be sent to the Ministry of Home Affairs, New     Delhi for their approval.
            (3) Five passport size photographs (size 5.0 cm x 5.0 cm with a light background showing front view of face with eyes open).One photo each is to be pasted on the        first page of the passport application form and on the hard copy of the online form.             The remaining photographs should be submitted intact (please DO NOT staple the       photos).
            (4) Joint declaration by the parents (when both are residing in Belgium /     Luxembourg) - click here for the declaration.
            (5) Photocopy of Birth Certificate of the baby (original to be shown at the counter).            Please submit an international extract for birth certificate, or one that is in English.      For Brussels, following link may be useful: https://irisbox.irisnet.be/
            (6) Photocopies of passports of the parents (original passports to be shown at the counter).
            (7) Original marriage certificate and copy
            (8) Photocopies of Resident Permits of parents (originals to be        shown at the                counter).
            (9) Prescribed Fees (As per fee schedule given below)

Loss / Damage of Passport
Checklist for a new passport in lieu of a lost / damaged passport
(1)Application form has to be filled online in the portal (https://portal3.passportindia.gov.in/Online/index.html). After filling details online, the application needs to be printed, submitted with fee and supporting documents.
(2) Four passport size photographs (size 5.0 cm x 5.0 cm with alight background Showing front view od face). Three photographs to be pasted on the passport application form at the relevant pages. The remaining photographs should be submitted intact (please DO NOT staple the photos or sign over them).
(3) Police Report about loss of passport.
(4) A statement indicating circumstances of loss / damage of passport.
(5) Photocopy of the lost / damaged passport, including photocopy of endorsements, if any, done by Indian Passport Issuing Authorities.
(6) If available, photocopy of the valid visa / Residential Proof in Belgium / Luxembourg.
(7) Any photo identity proof (if sought by the Embassy).
(8) Prescribed Fee (As per fee schedule given below)

Change of Name
A change of name may occur due to the following reasons:-
(1) Change in "Given Name" / "Surname".
(2) When a person has no Surname and wishes to split his "Given Name" as "Given Name" and "Surname"
(3) Addition of "Surname" where a person previously only had "Given Name".
(4) For ladies, change of name from maiden name to married name.
(5) For widows / divorcees, change of name on re-marriage.

Checklist for Change of Name (Sl. Nos. 1, 2&3 as above)
(1) All columns in the form to be completed and signed (or thumb impression to be affixed) within the box in the first page without touching the lines. Filling of application form online in the portal is mandatory. After completion of form online, the application needs to be printed and submitted with fee and supporting documents at the Embassy counter.
(2) Four passport size photographs (size 5.0 cm x 5.0 cm) with light background showing front view of face). One of the photos is to be pasted on the first page of the application form. The remaining photographs should be submitted intact (please DO NOT staple the photos or sign over them).
(3)Two newspaper advertisements about change of name (circulation of the newspapers in the area of permanent address in India and present address in Belgium / Luxembourg).
(4) Current passport. If the current passport is needed for travel purposes it can be shown and taken back at the counter.
(5) Photocopy of the current passport, including photocopy of endorsements, if any, done by Indian Passport Issuing Authorities.
(6) Photocopy of the Residence Permit in Belgium / Luxembourg. Original Resident Permit to be shown at the counter.
(7) Prescribed fee
(8) Old passport (if not submitted at the counter) should be presented for cancellation before issuance of the new passport. Valid visas on the old passport will not be invalidated and an endorsement to this effect will be appended on the new passport.
Checklist for Change of Name (Sl. Nos. 4 and 5)

(1)All columns of the form to be completed in block letters. Signature to be signed (or thumb impression to be affixed) within the box in the first page without touching the lines. In case of elaborate signatures, please furnish specimen signatures on a blank A4 size paper. Application has to be filled online
 https://portal3.passportindia.gov.in/Online/index.html
After filling details online, the application needs to be printed, and submitted with fee and supporting documents.
(2) Four passport size photographs (size 5.0 cm x 5.0 cm with light background showing front view of face). One of the photos is to be pasted on the first page of the application form. The remaining photographs should be submitted intact (please DO NOT staple the photos or sign over them).
(3) Submission of original marriage certificate / divorce deed / death certificate, as the case may be (would be seen and returned at the counter; As far as possible all the civil documents, e.g., Birth Certificate, Marriage Certificate, Death Certificate, educational certificates, etc. should be apostilled by Ministry of External Affairs, New Delhi. Also, all the documents in other than English language are to be translated into English by an authorized translator. ) and photocopy of the marriage certificate / divorce deed / death certificate of the spouse.
(4) Current passport. If the current passport is needed for travel purposes it can be shown and taken back at the counter.
(5) Photocopy of the current passport, including photocopy of endorsements, if any, done by Indian Passport Issuing Authorities.
(6) Photocopy of the Residence Permit in Belgium / Luxembourg. Original Resident Permit to be shown at the counter.
(7) Prescribed Fee :
(8) Old passport (if not submitted at the counter) should be presented for cancellation before issuance of the new passport. Valid visas on the old passport will not be invalidated and an endorsement to this effect will be appended on the new passport.

Police Clearance Certificate (PCC)
(Foreigners who have previously resided in India may also on occasion apply for PCC for obtaining visas for certain other countries which require such documentation. Foreigners has to fill up manual application form with all supporting documents like PP Forms etc.)
As per latest instructions, For issue of PCC, fresh police verification has to be carried out in India. Kindly apply well in advance, as the whole process may take 4-6 weeks.
If an applicant while applying for PCC is providing the details which are different to details available in the passport already held by him/her, first of all, the applicant has to apply for re-issue of passport with new particulars. PCC has to be applied after re-issuing passport with new particulars.
Documents Required:

  1. Online Application form
  2. Application form can be filled through this URL https://portal3.passportindia.gov.in/Online/index.html.
  1. Three photographs ((size 5.0 cm x 5.0 cm with light background showing front view of face)
  2. Copy of Current passport (Original has to be shown at the counter)
  3. Copy of Belgian/Luxembourg Resident Permit (Original has to be shown at the counter)
  4. PP forms

 

Surrender Certificate
(Former Indian nationals, who acquired foreign nationality before 01.06.2010) :
Applicants should bring Nationality Certificate indicating exact date of acquisition of foreign nationality from the concerned commune.
Application has to be filled online URL https://portal3.passportindia.gov.in/Online/index.html.
Surrender Certificate and Declaration of Renunciation of Indian Citizenship to former Indian nationals who acquired foreign nationality on or after 1st June 2010.
The applicant has to fill the form online and bring a print out of the form. Application has to be filled online URL
https://portal3.passportindia.gov.in/Online/index.html.

Forms at Annexes-I and II and particulars has to be filled and presented along with the online form. Forms are available at Embassy website link:
https://www.indianembassybrussels.gov.in/pdf/Renunciation_of_Indian_Citizenship.pdf

Documents/Fee required:

a) The last held Indian passport is to be presented at the Counter of the Embassy.
b) Nationality Certificate indicating exact date of acquisition of foreign nationality from the concerned commune.
c) Three passport size photograph (size 5.0 cm x 5.0 cm with light background showing front view of face). One of the photos is to be pasted on the application form. The remaining photographs should be submitted intact (please DO NOT staple the photos or sign over them).
d) Current Belgian/Luxembourg passport and photocopy
e) Original Indian passport and photocopy of the passport, including endorsements, if any, done by Indian Passport Issuing Authorities.
f) Photocopy of the Residence Permit in Belgium / Luxembourg. Original Resident Permit to be shown at the counter.
g) Prescribed Fee.

Emergency Certificate

Emergency certificate is issued to Indian nationals in certain circumstances, to enable them to return to India. EC is also issued to those citizens of India to whom a new passport cannot be issued because of pending verification from India or who are under orders of deportation. EC can be issued only when the individual’s Indian nationality is confirmed.
Application has to be filled online URL https://portal3.passportindia.gov.in/Online/index.html
Application form with supporting documents has to be submitted at the Embassy counter with supporting documents.

 

FEE SCHEDULE WITH EFFECT FROM 01/04/2021
(Passport/Surrender Certificate/PCC/Emergency Certificate)
[In addition to the fees as above, an additional fee of Euro 2/- per service will be charged on account of ICWF]


Description

FEE
(In Euros)

PASSPORT

 

Reissue of Passport containing 36 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)

60

Reissue of passport containing 60 pages (JUMBO PASSPORT) having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years.

75

For issue of ordinary fresh passport or reissue of passport containing 36 pages for minors below eighteen years of age with validity of five years or till the minor attains the age of eighteen years, whichever is earlier

40

Issue of fresh or re-issue of passport for any other named foreign country with a maximum validity of ten years.

40

Replacement of passport of 36 pages having validity of ten years for change in personal particulars.

60

Replacement of passport of 60 pages(JUMBO PASSPORT) having validity of ten years for change in personal particulars.

75

Replacement of passport of 36 pages for change in personal particulars for minors below the age of 18 years with validity of five years or till the minor attains the age of 18 years, whichever is earlier.

40

Replacement of passport of 36 pages having validity of ten years for deletion of ECR stamp.

60

Replacement of passport of 60 pages having validity of ten years for deletion of ECR stamp.

75

Issue of Duplicate passport, containing 36 pages, in lieu of old passport, which is reported lost/stolen or damaged

110

Issue of Duplicate passport, containing 60 pages, in lieu of old passport, which is reported lost/stolen or damaged

130

Emergency Certificate (One time travel document to go back to India by the short available route)

12

Police Clearance Certificate

20

Certificate of Identity

40

Additional Ordinary passport containing 36 pages for any country with validity up to one year

60

Renunciation of Indian Citizenship and Surrender Certificate for former Indian Nationals who have acquired foreign nationality on or after June 01, 2010.[Revised with effect from 19/04/2021]

80

Surrender Certificate for former Indian Nationals who have acquired foreign nationality before 1st June 2010                    [Revised with effect from 19/04/2021]

21

In addition to the fees as above, an additional fee of Euro 2/- per service will be charged on account of ICWF. 

 

 

 

In addition to the fees as above, an additional fee of Euro 2/- per service will be charged on account of ICWF.